Data Retention & Deletion Policy
Effective Date: December 5, 2025
Company Name: Arca Consulting LLC
Company Address: 30 N Gould St, Sheridan, WY 82801, United States
Website: https://www.arcaconsulting.agency/
Email: info@arcaconsulting.agency
1. Purpose and Scope
This Data Retention & Deletion Policy explains how Arca Consulting LLC retains,
manages, and deletes Personal Data collected through its Website, services,
communications, and business operations.
This Policy applies to all Personal Data processed by the Company, including data
related to website visitors, prospective clients, clients, partners, and service providers.
2. Definitions
For the purposes of this Policy:
• Personal Data refers to any information relating to an identified or identifiable
individual.
•Processing refers to any operation performed on Personal Data.
• Retention refers to the period during which Personal Data is stored.
• Deletion refers to the permanent removal or anonymization of Personal Data.
3. Retention Principles
The Company adheres to the following data retention principles:
• Personal Data is retained only for legitimate business, legal, and operational
purposes
• Data retention periods are proportionate to the purpose for which data was
collected
• Data is not retained longer than necessary
• Secure deletion or anonymization is applied once data is no longer required
4. Categories of Data and Retention Periods
The Company may retain Personal Data according to the following general guidelines:
Client and Prospect Data
Retained for the duration of the business relationship and up to seven years thereafter
for legal, contractual, accounting, and dispute resolution purposes.
Communication Records
Emails, messages, and session-related communications may be retained for up to
seven years for service continuity, documentation, and legal protection.
Billing and Financial Records
Invoices, payment confirmations, and financial records are retained in accordance with
applicable accounting and tax laws, typically up to seven years.
Website and Technical Data
Analytics and technical logs are retained for shorter periods as necessary for
performance monitoring and security purposes.
Marketing and Consent Records
Consent records are retained for as long as consent remains valid or as required to
demonstrate compliance.
5. Legal and Regulatory Obligations
Certain Personal Data may be retained longer where required by applicable laws,
regulations, court orders, or regulatory authorities.
Retention obligations may arise from tax, accounting, anti-fraud, or compliance
requirements.
6. Data Deletion Procedures
When Personal Data is no longer required, the Company will:
• Permanently delete data from active systems
• Anonymize data where deletion is not feasible
• Remove access to archived or backup systems over time
Deletion procedures are designed to prevent unauthorized recovery.
7. Backup and Archival Systems
Personal Data may be stored in backups for limited periods. Backup data is securely
stored and isolated from active processing.
Deletion from backups occurs according to scheduled cycles and technical limitations.
8. Data Subject Requests for Deletion
Data Subjects may request deletion of their Personal Data in accordance with
applicable data protection laws.
Requests will be assessed against legal obligations and legitimate interests that may
require continued retention.
9. Exceptions to Deletion
Deletion requests may be denied or limited where retention is necessary to:
• Comply with legal obligations
• Establish, exercise, or defend legal claims
• Prevent fraud or abuse
• Maintain financial and accounting records
10. Security of Retained Data
All retained Personal Data is protected through appropriate technical and organizational
measures, including access controls and confidentiality obligations.
11. Third-Party Data Retention
Where Personal Data is processed by third-party service providers, retention and
deletion are governed by contractual obligations and applicable laws.
The Company does not control independent retention practices of third parties beyond
contractual requirements.
12. Periodic Review
Data retention practices are periodically reviewed to ensure compliance with legal
requirements and business needs.
Retention periods may be adjusted where justified.
13. Updates to This Policy
This Policy may be updated periodically to reflect changes in legal requirements,
business practices, or operational needs. Updated versions will be posted on the
Website with a revised Effective Date.
14. Contact Information
For questions regarding data retention or deletion, contact:
Arca Consulting LLC
30 N Gould St, Sheridan, WY 82801, United States
Email: info@arcaconsulting.agency
Website: https://www.arcaconsulting.agency/